Resources for Educators with Partner Accounts

On this page, you’ll find information and resources specific to you as an educator with a Partner Account.

About Partner Educator Accounts

A Partner Educator Account allows you to use all of the tools available to educators on CaliforniaColleges.edu. If you have a Partner Educator Account, that means you’re employed in one of our Partner Districts. Partner Districts have established a formal data-sharing agreement with California College Guidance Initiative (CCGI), which makes it possible for your school district to securely upload student transcript data into CaliforniaColleges.edu.

Two educators reviewing documents.

Statewide Live Webinars for Educators

Join us for the following webinars to learn about the tools and resources on CaliforniaColleges.edu! These sessions are intended to:

  • Provide foundational knowledge about each component of the platform in a convenient virtual format.
  •  Provide high-level live support with real-time facilitators.

Educator Tools Tutorials

Interactive tutorials give you step-by-step instructions for how to use and navigate the educator tools on CaliforniaColleges.edu. To access the tutorials, simply click on the dark blue bars below for the type of resource you’re looking for. This will expand each section and allow you to see the different tutorials we have available to help you explore the platform. Clicking on the “Start the Tutorial” button will launch the tutorial in a new tab/window on your browser.

If you’ve never used one of our tutorials before, watch the video below to learn how to navigate one.

26 STEPS

1. Read the screen for more information.

Click the right arrow below the tutorial to advance to the next slide.

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2. On the tutorial screen, you’ll find the title of the tutorial on the top right.

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3. On the bottom right, you’ll find an information box that tells you how many steps there are in the tutorial and how long it should take for you to complete it.

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4. Before moving on, we’ll go over how to change the learning mode of a tutorial.

This allows you to adjust the tutorial to the learning style that works best for you.

Click the Try It button on the bottom left of the tutorial.

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5. Clicking on the button will lead to the Select Mode pop-up window, which lists the different learning modes.

Our tutorials default to the Try It mode, which allows you to interact with the tutorial as it goes through different steps.

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6. The Scroll It mode provides you a list of steps and accompanying images.

The Slide It mode allows you to view the steps like you would a slide deck presentation.

The Watch It mode allows you to watch the tutorial like a video.

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7. Click the X button on the top right of the tutorial to close the Select Mode pop-up window.

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8. Next, we’ll go over how to change the language of the tutorial.

Click the Gear button at the bottom of the tutorial.

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9. If you don’t see the Settings button, look for the three dots on the bottom menu and click on it.

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10. In the popup menu, you’ll find the Settings button. Click the button.

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11. Clicking on the Settings button will take you to the Settings pop-up window.

Click Change.

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12. Clicking on Change will take you to the Choose Language menu, which is in alphabetical order. You can scroll down to find the language you want to translate the tutorial to.

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13. You can also use the Quick Find function to find the language you’re looking for. Simply type the name of the language in the search box.

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14. The language of your choice should appear as a choice beneath the search box if it is available.

Click the link.

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15. Click the X button on the top right of the tutorial to close the Choose Language pop-up window.

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16. The tutorial will automatically translate to the language you selected.

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17. Next, we’ll go over how to download the tutorial as a PDF.

Click the Download button at the bottom of the tutorial.

If you don’t see the Download button, you can find it in the extended menu by clicking the three dots on the bottom menu again.

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18. Choose the page orientation you want for the PDF. Click whichever orientation works best for you.

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19. Click the X button on the top right of the tutorial to close the Download PDF pop-up window.

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20. Next, we’ll go over how to view the tutorial in Full-Screen Mode.

To view the tutorial in Full-Screen Mode, click the Screen Mode button at the bottom of the tutorial.

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21. To exit Full-Screen Mode, simply click the Screen Mode button again, and it will minimize the tutorial to its regular size.

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22. Click the Start Tutorial button in the middle to start the tutorial.

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23. When you start the tutorial, a few other buttons will appear.

When using Watch It mode, you can click the Pause/Play button at the bottom of the tutorial to play or pause the video at any time.

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24. You can also use the left and right arrow buttons at the bottom of the tutorial to move back and forth between steps.

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25. You can also zoom in and out of the page being displayed on the tutorial by clicking the Magnifying Glass button on the bottom of the tutorial.

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26. And that’s it! You’re ready to start using the tutorials and experience what it’s like to use and navigate CaliforniaColleges.edu!

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Here’s an interactive tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2194377/How-to-Use-the-Interactive-Tutorials?iframeHash=watchsteps-1

How to Use the Accessibility Menu

How to Change Languages on CaliforniaColleges.edu

About Educator User Roles

Not sure what user role your Educator Account has? Check out our Guide to Educator User Roles ↗.

How to Register Your District Admin Account

How to Register Your Site Admin Account

How to Register Your Counselor Account

How to Register Your Multi-Site Counselor Account

How to Register Your Partner Educator Account

Educator Account Management for Counselors and Educators

How to Edit Your Educator Account Information

How to Switch to a Different School Site


Account Management for District and Site Admin

Educator Account Management for District Admins

Educator Account Management for Site Admins

How to Create a Single Partner Educator Account

How to Create Multiple Partner Educator Accounts

How to Create a Multi-Site Counselor Account

How to Edit Your Educator Account Information

How to Edit Another Educator’s Account Information

How to Delete an Educator Account

How to Change School Site Access for a Multi-Site Counselor Account

How to Change an Educator Account’s User Role

How to Reset Educator Passwords

What is Caseloads?

Caseloads is the tool on CaliforniaColleges.edu that enables subsets of students, known as caseloads, to be attached to their appropriate educator or counselor. There are two ways to assign students to a caseload: manually or by CSV file. Choose the tutorial that best fits your needs below.

How to Manually Assign Students to a New Caseload

How to Assign Students by File to a Caseload

Account Creation and Registration

How to Confirm Student Account Registration

How to Check Which Students Have Registered Their Accounts by Last Login

How to Check Which Students Have Registered Their Accounts by Grade Level

How to Reset Student Passwords


Account Management

How to Export Student Lists

How to Manage Out-of-District Student Account Transfers

How to Assign Tasks to Students

How to Assign Grade Level Activities to Students

How to Assign Goals to Students

How to Assign Journals to Students

CSU and UC Eligibility Reports

How to Run a Summary: CSU/UC Eligibility Report

How Download and Print Students’ CSU and UC Eligibility Tool Pages

How to Run a Current College Eligibility and Application Statuses Report


CMP Reports

How to Run an In-District A-G Misalignment Report

How to Run an Out-of-District A-G Misalignment Report


College and Financial Aid Application Reports

How to Run a Current College Eligibility and Application Statuses Report

How to Run a Financial Aid Application Status Report

CSU Applications, by Status

CCC Applications, by Status

CSU Applications, by Campus


Career Assessment and Exploration Reports

How to Run a Summary: Career Assessments Report

How to Run Which Students Have Favorited At Least One Career Report

How to Run Which Careers Have Students Favorited Report


Lesson Reports

How to Run a Financial Aid Lessons Progress Report


Excel Tutorials

Excel Quick Tips

Lesson Plans and Student Worksheets

These instructional resources intentionally walk students through the career, college, and financial aid tools on CaliforniaColleges.edu to build students’ college and career knowledge. They have been designed for a recommended sequence by grade level but may also be used for instruction when using any of the tools on CaliforniaColleges.edu.