Resources for Educators with Partner Accounts

On this page, you’ll find information and resources specific to you as an educator with a Partner Account.

About Partner Educator Accounts

A Partner Educator Account allows you to use all of the tools available to educators on CaliforniaColleges.edu. If you have a Partner Educator Account, that means you’re employed in one of our Partner Districts. Partner Districts have established a formal data-sharing agreement with California College Guidance Initiative (CCGI), which makes it possible for your school district to securely upload student transcript data into CaliforniaColleges.edu.

Two educators reviewing documents.

Statewide Live Webinars for Educators

Join us for the following webinars to learn about the tools and resources on CaliforniaColleges.edu! These sessions are intended to:

  • Provide foundational knowledge about each component of the platform in a convenient virtual format.
  •  Provide high-level live support with real-time facilitators.
View schedule of statewide live webinars

Educator Tools Tutorials

Interactive tutorials give you step-by-step instructions for how to use and navigate the educator tools on CaliforniaColleges.edu. To access the tutorials, simply click on the dark blue bars below for the type of resource you’re looking for. This will expand each section and allow you to see the different tutorials we have available to help you explore the platform. Clicking on the “Start the Tutorial” button will launch the tutorial in a new tab/window on your browser.

If you’ve never used one of our tutorials before, watch the video below to learn how to navigate one.

26 STEPS

1. Read the screen for more information.

Click the right arrow below the tutorial to advance to the next slide.

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2. On the tutorial screen, you’ll find the title of the tutorial on the top right.

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3. On the bottom right, you’ll find an information box that tells you how many steps there are in the tutorial and how long it should take for you to complete it.

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4. Before moving on, we’ll go over how to change the learning mode of a tutorial.

This allows you to adjust the tutorial to the learning style that works best for you.

Click the Try It button on the bottom left of the tutorial.

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5. Clicking on the button will lead to the Select Mode pop-up window, which lists the different learning modes.

Our tutorials default to the Try It mode, which allows you to interact with the tutorial as it goes through different steps.

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6. The Scroll It mode provides you a list of steps and accompanying images.

The Slide It mode allows you to view the steps like you would a slide deck presentation.

The Watch It mode allows you to watch the tutorial like a video.

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7. Click the X button on the top right of the tutorial to close the Select Mode pop-up window.

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8. Next, we’ll go over how to change the language of the tutorial.

Click the Gear button at the bottom of the tutorial.

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9. If you don’t see the Settings button, look for the three dots on the bottom menu and click on it.

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10. In the popup menu, you’ll find the Settings button. Click the button.

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11. Clicking on the Settings button will take you to the Settings pop-up window.

Click Change.

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12. Clicking on Change will take you to the Choose Language menu, which is in alphabetical order. You can scroll down to find the language you want to translate the tutorial to.

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13. You can also use the Quick Find function to find the language you’re looking for. Simply type the name of the language in the search box.

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14. The language of your choice should appear as a choice beneath the search box if it is available.

Click the link.

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15. Click the X button on the top right of the tutorial to close the Choose Language pop-up window.

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16. The tutorial will automatically translate to the language you selected.

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17. Next, we’ll go over how to download the tutorial as a PDF.

Click the Download button at the bottom of the tutorial.

If you don’t see the Download button, you can find it in the extended menu by clicking the three dots on the bottom menu again.

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18. Choose the page orientation you want for the PDF. Click whichever orientation works best for you.

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19. Click the X button on the top right of the tutorial to close the Download PDF pop-up window.

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20. Next, we’ll go over how to view the tutorial in Full-Screen Mode.

To view the tutorial in Full-Screen Mode, click the Screen Mode button at the bottom of the tutorial.

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21. To exit Full-Screen Mode, simply click the Screen Mode button again, and it will minimize the tutorial to its regular size.

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22. Click the Start Tutorial button in the middle to start the tutorial.

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23. When you start the tutorial, a few other buttons will appear.

When using Watch It mode, you can click the Pause/Play button at the bottom of the tutorial to play or pause the video at any time.

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24. You can also use the left and right arrow buttons at the bottom of the tutorial to move back and forth between steps.

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25. You can also zoom in and out of the page being displayed on the tutorial by clicking the Magnifying Glass button on the bottom of the tutorial.

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26. And that’s it! You’re ready to start using the tutorials and experience what it’s like to use and navigate CaliforniaColleges.edu!

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Here’s an interactive tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2194377/How-to-Use-the-Interactive-Tutorials?iframeHash=watchsteps-1

How to Use the Accessibility Menu

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How to Change Languages on CaliforniaColleges.edu

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About Educator User Roles

Not sure what user role your Educator Account has? Check out our Guide to Educator User Roles.

How to Register Your Partner Educator Account

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How to Register Your Partner Counselor Account

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How to Register Your Partner Multi-Site Counselor Account

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How to Register Your Partner Site Admin Account

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How to Register Your Partner District Admin Account

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Account Creation and Deletion

How to Create a Single Partner Educator Account

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How to Create Multiple Partner Educator Accounts

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How to Create a Multi-Site Counselor Account

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How to Delete an Educator Account

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Account Updates

How to Edit Your Educator Account Information

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How to Edit Another Educator’s Account Information

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How to Change an Educator Account’s User Role

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How to Change School Sites Under a Multi-Site Counselor Account

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How to Switch to a Different School Site

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Passwords

How to Reset Educator Passwords

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What is Caseloads?

Caseloads is the tool on CaliforniaColleges.edu that enables subsets of students, known as caseloads, to be attached to their appropriate educator or counselor. There are two ways to assign students to a caseload: manually or by CSV file. Choose the tutorial that best fits your needs below.

How to Manually Assign Students to a New Caseload

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How to Assign Students by File to a Caseload

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Account Creation and Registration

How to Confirm Student Account Registration

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How to Check Which Students Have Registered Their Accounts by Last Login

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How to Check Which Students Have Registered Their Accounts by Grade Level

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How to Reset Student Passwords

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Account Management

How to Export Student Lists

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How to Manage Out-of-District Student Account Transfers

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How to Assign Tasks to Students

A student’s My Tasks allows them to store and manage all of the tasks they assigned to themselves or that educators have assigned to them. Educators can assign tasks to students through Assignments in the Educator Dashboard.

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How to Assign Grade Level Activities to Students

When students select My Activities from their dashboard, they’ll be taken to a page and tab labeled Your Activities. In Your Activities, students will find a list of grade-level specific activities they can complete. Educators can assign activities to students in grades other than those they were originally intended for. To do this, grade-level activities must be assigned as tasks.

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How to Assign Goals to Students

My Goals helps keep students on track by allowing them to identify, set, and monitor their academic, college, and career goals. Educators can assign goals to students through Assignments in the Educator Dashboard.

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How to Assign Journals to Students

My Journal allows students to reflect about their past, make connections to the present, and plan for their future. Educators can assign journal prompts to students through Assignments in the Educator Dashboard.

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How to Run a CSU Eligibility Report

CaliforniaColleges.edu’s CSU Eligibility Report can help educators with Partner Accounts see how their students are progressing towards meeting CSU eligibility requirements.

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How to Run a UC Eligibility Report

CaliforniaColleges.edu’s UC Eligibility Report can help educators with Partner Accounts see how their students are progressing towards meeting UC eligibility requirements.

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How to Run a Financial Aid Lessons Progress Report

Educators can use the reporting tools on CaliforniaColleges.edu to track students’ progress through the financial aid lessons.

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How to Run a Financial Aid Application Status Report

To ensure your students can access the money they need to pay for their postsecondary education, you need to know which students have submitted their financial aid applications and which might need more support. In this tutorial, you’ll learn how to run a report that tracks the statuses of students’ financial aid applications.

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How to Run an In-District A-G Misalignment Report

CaliforniaColleges.edu’s A-G Course Mismatch Reports help educators with Partner Accounts identify in-district courses that are misaligned with the Course Management Portal (CMP), which can adversely impact a student’s CSU or UC eligibility.

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How to Run an Out-of District A-G Misalignment Report

CaliforniaColleges.edu’s A-G Course Mismatch Reports help educators with Partner Accounts identify out-of-district courses students have taken that are misaligned with the Course Management Portal (CMP), which can adversely impact a student’s CSU or UC eligibility.

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How to Download and Print Students’ CSU and UC Eligibility Tool Pages

The CSU and UC Eligibility Tools on CaliforniaColleges.edu offer students and educators an easy-to-read visualization of their CSU or UC GPA and their progress toward meeting the A-G requirements. In this tutorial, learn how to download and print your students’ CSU and UC Eligibility Tool pages, both individually and in bulk.

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How to Run a College Eligibility and Application Statuses Report

The College Eligibility and Application Statuses report brings together all CaliforniaColleges.edu eligibility and application information in one place. It is designed to help educators provide targeted, data-informed support to their students.

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Lesson Plans and Student Worksheets

These instructional resources intentionally walk students through the career, college, and financial aid tools on CaliforniaColleges.edu to build students’ college and career knowledge. They have been designed for a recommended sequence by grade level but may also be used for instruction when using any of the tools on CaliforniaColleges.edu.

Lesson plans and student worksheets